GUIDELINES FOR ASSOCIATION GRANT SUPPORT, PARTICIPATION, OR INITIATION

Need: The AAUAP Central Office has received numerous requests both from Association members and others to provide letters of support and, in some instances, to participate in proposed grant projects. An overall policy determined by the Board is needed to guide responses to such requests. Not having a written policy is problematic for the Association, the Board, and Central Office staff. A policy will provide parameters to guide future response to inquiries as well as provide guidelines that can be disseminated to both Association members and non-members.

The Board adopted Sections I and II below during its winter meeting on February 27, 2000. Those sections will be reviewed during the February, 2001 Board meeting to determine if revisions need to be made. Association directors agreed, following a discussion at the August, 2000 Annual Meeting, to implement Section III. It will be in effect for two years. During this time, the Board's Executive Committee is hopeful of receiving reactions, suggestions, and concerns. Following the two-year implementation period, the Board will survey directors to get their input. Based on this feedback, the Board will make any revisions, if necessary, and establish this policy (as revised) as permanent practice of the Association.

General Principles

The following principles should inform and guide the development and implementation of the proposed policy:

  1. A principal function of the Association is to support members in their pursuit of resources to carry out their mission in innovative ways. A corollary of this principle is that the Association will not act to harm the interests of any member or to unfairly advantage non-members over members.
  2. The Association will respond to all member requests and will not exclusively assist one member over another.
  3. The activities of the Association are guided by the principles of increasing independence, integration and productivity of persons with disabilities.
  4. The AAUAP requires a certain degree of flexibility to respond to opportunities that may benefit the network and the Central Office.

I. Policy for Support Letters

II. Policy for Participation in Grant Proposals

With member programs:

AAUAP will participate in proposed grant activities that are requested by any and all member programs or consortium projects that involve member programs under the following four conditions:

  1. The participation of AAUAP not only assists the proposing program but also provides benefit to all or significant segment(s) of the AAUAP network;
  2. Participation is in keeping with the overall mission of the AAUAP;
  3. Participation can be done in a fiscally responsible manner without jeopardizing other Association activities or the Association's financial stability; and
  4. If questions arise regarding consistency with AAUAP mission or possible unfair advantage, the Executive Committee will make the final decision with advice from the Executive Director.

With non-member programs (non-competing):

AAUAP may participate with proposed grant activities with non-member programs under the following five conditions:

  1. The proposal does not directly compete with submissions from member programs. (This will be determined by the Central Office sending out an e-mail to UAP directors to determine if any programs will submit applications);
  2. Participation in the grant will have clear benefit to the AAUAP network;
  3. Participation will expand the AAUAP's capabilities, which may result in future opportunities for funding;
  4. The proposed activities are in keeping with the AAUAP mission; and
  5. Participation can be done in a fiscally responsible manner without jeopardizing other Association activities or the Association's financial stability.

With non-member programs (competing):

In general, the policy of AAUAP is not to participate in grant submissions with non-members if member programs decide to take the lead in submitting a competing proposal and to inform non-member-requesting programs that this is an AAUAP policy position.

However, on an exception basis, it may be appropriate for AAUAP to participate in a non-member's grant submission even if it directly competes with possible member programs. The following five conditions would have to be met:

  1. Participation with the non-member, were it to be funded, would have significant benefits to the network as a whole or significant segments of the network;
  2. Participation would expand capacity and resources to the Central Office as well as provide the potential for increased service and/or resources to Association members;
  3. Participation would further an important issue or concept that would significantly improve the lives of persons with disabilities or impact on critical policy issues;
  4. Similar participation--without divulging proprietary information--is offered to member programs submitting applications; and
  5. The AAUAP Board approves the participation.

NOTE: In the context of this policy, "participation" means there will be a contractual relationship between the member or non-member and AAUAP.

III. Policy for Association Initiation of Grant Proposals

A. Initiating a grant - non-competing

AAUAP may initiate the submission of a grant proposal that would not compete with members under the following conditions:

  1. Central office ascertains through an e-mail to directors that there are no competing submissions from member programs or if those competing indicate that they do not object to a submission from AAUAP.
  2. The Executive Committee of the AAUAP Board with the recommendation of the Program Committee decides that the grant, if funded, will have clear benefit to the network as a whole or significant segments of the network.
  3. The grant, if funded, would expand the AAUAP's capabilities, which may result in future opportunities for funding for network members collectively or individually.
  4. Grant implementation could be done in a fiscally responsible manner without jeopardizing other Association activities or the Association's financial stability

B. Initiating a grant- competing or possibly competing

In general, the Association would not submit grants in competitions where individual members (or a consortium of members) would also compete. Exceptions to this policy would be possible only if the following conditions were met:

  1. There was a clear and obvious benefit to the network as a whole-not only significant segment(s).
  2. Non-participation would be disadvantageous to the network by limiting either a) the opportunity to make a significant impact in the disability field; or b) the opportunity to demonstrate the unique value of the membership as a national network and resource. The Association would not compete in areas where UAP leadership had already been established. The Association could compete, however, where there was the potential to make a major new contribution to the field and/or where Association-brokered access to the network would demonstrate the ability of the network to significantly advance the field.
  3. The grant, if funded, would expand the AAUAP's capabilities, which could result in future opportunities for funding for network members collectively or individually.
  4. Grant implementation could be done in a fiscally responsible manner without jeopardizing other Association activities or the Association's financial stability
  5. The Board and Association informed all directors that it was planning to submit a grant in a competition in which members may also be competing and asked for comment from the directors. These comments would be reviewed and considered in the board debate regarding the decision to submit or not.
  6. The Board decided that the Association would submit a grant application.

(Approved by AAUAP Board 8/28/2000)


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